Cub Scout pack 51 Leader Job Responsibilities

Pack Committee Chairperson:

The Pack Committee Chairperson’s responsibilities are to:

• Recruit additional volunteers to assist where needed.
• Keep the Chartered Organization Representative informed of the needs of the pack that must be brought to the attention of the organization or the district.
• Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.
• Assist the Cubmaster plan a year-round, quality program for all scouts.
• Supervise Committee operation by
  • Calling and presiding at pack leaders’ meetings, usually held monthly.
  • Assigning duties to Committee members.
  • Planning for pack charter review, roundup, and re-registration.
  • Approving bills as required before payment by the pack treasurer.
  • Work with the Chartered Organization Representative to provide adequate and safe facilities for meetings.
  • Work with the Committee and the Cubmaster on fund raising events.
  • Keep the Committee and pack informed of relevant pack business.
  • Arrange for leader awards as appropriate

Pack Treasurer:

The Treasurer’s responsibilities are to:

• With the help of the Committee and Cubmaster, establish an annual budget that supports a sound financial program for the pack.
• Maintain a bank account in the pack’s name and insure a minimum of (2) other active registered Pack Leaders are signatures on the account.
• Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack Committee Chair, along with the Treasurer, must approve non-budgeted expenditures and any expenditure over $500 before payment.
• Keep up-to-date financial records.  Enter all income and expenditures under the proper budget category in the finance record.
• Reconcile the bank statement with the financial record on a monthly basis.
• Track registration (re-charter) payments for all scouts.
• Provide the following to the Pack Committee Chair and Cubmaster on a monthly basis:
  • Simplified income and expense statement
  • Simplified Balance Sheet
  • Copy of monthly bank statement and reconciliation report.
• Make regular monthly reports to the Committee on the pack’s financial condition at the pack leaders’ meeting (in person or by proxy).
• Coordinate and document a quarterly audit of pack financial records by a non-pack leader once a year.

Pack Advancement Coordinator:

The responsibilities of the Advancement Coordinator are to:

• Recruit additional volunteers to assist where needed.
• Have a working knowledge of the Cub Scout advancement plans.
• Maintain advancement records in ScoutTrack program.
• Prompt Den Leaders to enter advancement reporting in ScoutTrack.
• Purchase badges and insignia as needed from the local scout store or council service center.
• Provide Den Leaders with advancement report and awards for distribution at pack meetings.
• Assist with advancement recognition ceremonies as needed.
• Promote the wearing and proper use of uniform and insignia.

Pack Quartermaster:

The responsibilities of the Quartermaster are to:

• Maintain asset inventory list of all pack equipment and other assets, including:
  • Item and description
  • Manufacture’s item number, source, and cost (if available)
  • Storage Location
  • Condition
• Make equipment available to pack leaders as needed.
• Insure storage locations are secure and appropriate.
• Make recommendations to the Committee for additional or replacement equipment as needed.
• Conduct an annual asset inventory with at least one non-pack leader parent and provide the documented summary of the audit to the Committee, Cubmaster and Den Leaders.
• Recruit additional volunteers to assist where needed.

Pack Secretary:

The secretary is responsible for:

·        Keep informed of all Cub Scouting literature, materials, records and forms to help leaders function effectively.

·        Acquaint Den Leaders with proper record keeping.

·        Maintain up-to-date information on membership, training, leadership, attendance and advancement.

·        Maintain an inventory of pack supplies.

·        Handle correspondence for the pack.

·        Keep notes of all pack leader’s meetings.

·        Notify leaders of pack leader’s meetings and other activities.

·        Provide Den Leaders with records and forms for meetings.

·        Produce a yearly and monthly pack activities calendar and newsletter. 

Pack Chaplain/Religious Emblem Coordinator:

The responsibilities of the Religious Emblem Coordinator are to:

• Promote a faith based environment with other pack leaders.
• Work with Den Leaders to make resources for other religious patches and awards available.
• Promote the religious emblems within the pack.
• Make emblem workbooks and other collateral available to scouts.
• Coordinate completed workbook review with parents and the parish.
• Work with the Committee to insure proper recognition is given.

Pack Membership Chair

The membership chair is responsible for: 

·        Prepare reregistration papers for pack and charter organization.

·        Ask the chartered organization to submit a charter application.

·        Arrange for a membership inventory on a regular basis.  Register all new Scouts for inventory.

·        Help Cubmaster and Chartered Organization Representative conduct a charter presentation.

·        Work with Cubmaster and Pack Committee Chair to plan and carry out a year-round recruitment program with emphasis on spring recruitment of Tiger Cubs and Fall Join Scouting Night.

·        Work with Cubmaster and Pack Committee Chair on all graduations of Scouts.

·        Follow-up on all Cub Scout dropouts to help them return to active membership.

Outdoor Activities Coordinator

The Outdoor Activities Coordinator is responsible for:

·        Ensuring there is one outdoor activity per month

·        Assists in securing permission to use campsites

·        Promotes the National Camping Award

·        Promotes, through family meetings, attendance at Pack camping events, camporees, and summer camp

·        Secures permits for all activities

Pack Trainer

The pack trainer is responsible for:

·        Conducting orientation of new families and pack leaders

·        Training for each new leader and pack committee member for his or her specific position.

·        Conducting other training as designated by district/council.

·        Encourage leaders to attend ongoing trainings.

·        Remaining current with training material and program updates.

·        Keeping track of pack training records

Cubmaster and Assistant Cubmasters

The Cubmaster’s responsibilities are:

·        Conduct a pack program according to the policies of the Boy Scouts of America.

·        Complete training for the position.

·        Plan and help carry out the Cub Scout program in the pack. 

·        Attend all pack leader’s meetings Know about and use the appropriate literature.

·        Work with the pack committee on (1) program ideas, (2) selecting and recruiting leaders, (3) establishing a budget plan. 

o   Guide and support den leaders. See that they receive training for their positions.

·        Help establish and maintain good relationships with the unit commissioner, Boy Scout troops, professional and charter organization

·        Maintain a good relationship with families.  Seek their support.

·        See that the Assistant Cubmasters carries their responsibilities.

·        Help plan and conduct impressive ceremonies.

·        Support the policies of the BSA.

Tiger Cub Den Leader 

The Tiger Cub Den Leader is responsible for:

·        Leadership in carrying out the pack program in the den.

·        Complete training for their specific position.

·        Led the den in its participation at the pack meeting.

·        Serve as den host for family members at pack meetings.

·        Work in harmony with other den leaders of the pack.

·        Help the pack recruit new members.

·        Coordinate shared leadership among Tiger Cub adult partners in the den.

·        Ensure that each Tiger Cub team has the opportunity to be the host team, planning and executing the den activities, rotating responsibilities each month.

·        Keep accurate records of den dues, attendance and advancement.

·        Encourage Tiger Cubs to earn advancements.

·        Work with Tiger Cub parents in planning and executing the den activities.

·        Take part in the pack leader’s meetings and planning conferences.

·        Set a good example for the Tiger Cubs and their families.

·        Support the policies of the BSA.

Cub Scout Den Leaders and Assistant Den Leaders

The Cub Scout Den Leader is responsible for:

·        Leadership in carrying out the pack program in the den.

·        Complete training for their specific position.

·        Plan, prepare for, and conduct den meetings.

·        Led the den in its participation at the pack meeting.

·        Work in harmony with other den leaders of the pack.

·        Help the pack recruit new members.

·        Help train the den chief and guide him in working with the den.

·        Provide meaningful jobs for the denner and assistant denner.

·        Keep accurate records of den dues, attendance and advancement.

·        Encourage Cub Scouts to earn advancements.

·        Work with Cub Scout parents in helping plan and execute the den activities.

·        Take part in the pack leader’s meetings and planning conferences.

·        Set a good example for the Cub Scouts and their families.

·        Support the policies of the BSA.

Popcorn Kernel

The Popcorn Kernel is responsible for:

·        Raising money for the operating costs of the Pack

·        Planning of all “Show-n-Sell” events for the Pack

·        Ensuring all Scouts and their parents attend the “show-n-Sell” events as assigned

·        Gathering of all Popcorn order forms and submitting them to the Council

·        Dispersing all popcorn orders once they are obtained

·        Collecting all money needed for the popcorn sales.

·        Must be organized and full of energy

Pack Webmaster

The Pack Webmaster is responsible for:

·        Updating the Pack website with all relevant information

·        Ensuring Scouts/parents have access to the site as needed

·        Addressing website issues in a timely fashion

·        Ensuring security of site